Position Purpose:

The Admin/Receptionist will be responsible for supporting the daily administrative duties.

General Duties and Responsibilities:

Operate telephone to answer, screen, or forward calls, provide information, take messages, assist customers, or schedule appointments
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
Transmit information or documents to vendors, using computer, mail, or facsimile machine
Open new files; organize invoices and mailing of checks
Prepare physical file folder
Scan and transfer documents into folders as instructed
Prepare and send recordable documents each day
File and maintain records
Monitor office supplies and prepare an office supply list
Maintain an organized and clean reception area including fluffing pillows, straightening magazines, utilizing air freshener, and maintaining the coffee machine
Maintain kitchen including preparation of kitchen supply list Maintain supply closet include supply list
Collect, sort, distribute, or prepare mail, messages, or courier deliveries; monitor postage available in postage machine
Input data
Assist with archiving of files

Qualifications:

Experience providing quality customer service
Prior experience answering and using a multi-line phone system
Intermediate to advanced functionality in Microsoft Office products
Strong time management and organizational skills; capable of multi-tasking
Knowledge of use of advance functionality of office machinery and basic upkeep
Able to maintain professionalism, integrity, and polite demeanor in all work related activities; polished and tactful
Must maintain an exemplary record of attendance and punctuality
Access to reliable transportation

Requirements:

Associates Degree
3-5 Years of Administrative Experience
Proficient in Microsoft Office - Word, Excel, Outlook
Proven ability to work under pressure, prioritize work and meet multiple deadlines
Job Type: Full-time

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Administrative / Office Assistant

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